By accessing our website, you consent to the practices described in this Privacy Policy.
Art. 1 Preliminary Information
1.1 Irimia & Partners S.R.L. (“Irimia & Partners”) is an industrial property agency established and operating in accordance with the laws of Romania, registered with the Trade Registry of Bucharest under No. J40/17480/2023, VAT No. 48805978, headquartered in Bucharest, 90-92 Drm. Gilaului, 2-nd entrance, 1-st floor, suite 23, Sector 4, postal code 041715, Romania, as the data controller, hereby communicates this Irimia & Partners Privacy Policy (“Privacy Policy”) to inform you about our practices regarding the collection, recording, storage, use, disclosure, or provision in any other way, deletion, or destruction of your personal data.
1.2 Irimia & Partners undertakes to process the personal data in its possession, collected for the purpose of carrying out contractual relationships with its clients, in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of individuals concerning the processing of personal data and on the free movement of such data (General Data Protection Regulation).
1.3 Irimia & Partners respects all legal provisions regarding the protection of personal data and takes all possible technical and organizational measures to secure all operations directly or indirectly using the personal data it holds, taking prompt action against unauthorized processing, accidental or unlawful loss or destruction of such data.
1.4 All personal data processing operations are duly notified to the persons responsible for processing personal data within IRIMIA & PARTNERS. The collected information will be processed and/or accessed only by employees of IRIMIA & PARTNERS or by persons responsible for personal data processing operations.
Art. 2 Request for Personal Data
2.1 Irimia & Partners will only request from its clients the information necessary for the performance of professional activities in accordance with the consultancy contract provisions and for the representation of its clients in the registration and defence procedures of their intellectual property rights, in relation to the competent authorities provided by law (OSIM, EUIPO, WIPO), as well as towards third parties and/or for the fulfilment of tax obligations related to these activities, as provided by the applicable laws in Romania.
2.2 Irimia & Partners will never request personal information through intermediaries, regardless of how such information is requested, and regardless of the reason for such requests, IRIMIA & PARTNERS under no circumstances granting any form or circumstance of authorization or mandate for obtaining such information.
Art. 3 Use of Personal Data
3.1 Irimia & Partners will use the personal data necessary for the activities it carries out under the contractual relationships with its clients, only for the purpose of fulfilling the contract’s object and only in connection with the intellectual property objects for which it has been mandated by the consultancy contract between the parties and/or for the fulfilment of tax obligations established by law in its charge. Additionally, information about your website usage, such as data about how you interact with our website, including your IP address, browser type, device type, pages visited, and the time and date of your visits, may be collected. We may use cookies and other tracking technologies to collect information about your online activities, preferences, and browsing history.
3.2 Irimia & Partners will not provide third parties, under any circumstances, with personal information it holds under the contractual relationships with its clients, except for legally authorized public authorities or national and/or international bodies conducting specific intellectual property protection activities or legal activities for the achievement of the intellectual property objects subject to the consultancy contract between the parties.
3.3 To fulfil contractual obligations, Irimia & Partners may mandate one or more third parties to act on behalf and in the interest of its clients in various legal relationships, litigious or non-litigious, committing to limit the provision of personal data of its clients strictly to those necessary for the completion of the procedures in question and the representation of the clients’ interests by third parties, namely the name and address; in any other cases, Irimia & Partners undertakes to take all possible measures to maintain the confidential nature of the personal data transmitted to the third party, including, but not limited to, obtaining a statement from the third party in which it undertakes to comply with and has successfully implemented the provisions of Regulation (EU) 2016/679 on the protection of individuals with regard to the processing of personal data.
Art. 4 Storage of Personal Data
4.1 Irimia & Partners will store the personal data it comes into contact with for the duration of the contractual relationship and the mandate of assistance and representation granted by its clients on an appropriate support, taking all measures against the loss, theft, or unauthorized access.
4.2 Individuals whose personal data has been processed by Irimia & Partners may, at any time, request their representative or any of its employees responsible for personal data processing to consult, copy, delete, modify, or transfer this data by submitting a written request via email to office@irimia-ip.com.
4.3 Irimia & Partners will take all technical and organizational measures to protect the confidentiality of personal data, including, but not limited to, training Irimia & Partners employees on the agency’s policy on the protection of personal data, ensuring secure information systems, providing adequate storage spaces for printed information, preventing unauthorized access by third parties to these information systems, etc.
Art. 5 Deletion of Personal Data
5.1 Irimia & Partners will immediately and unconditionally delete personal data it holds under an assistance and representation contract at the written request of the natural person concerned by this information.
5.2 Irimia & Partners will keep personal data throughout the duration of the contractual relationships between the parties, including the entire validity period of the intellectual property objects subject to the assistance and representation contract.
5.3 In case the natural person does not express, in writing, the desire to delete personal data after the completion of the procedure subject to the assistance and representation contract or after the expiration of the validity period of the intellectual property object subject to the contract, Irimia & Partners will keep this information in specially arranged places for this purpose, committing not to use them for any purpose or in any way other than as resulting from the contract concluded between the parties.
5.4 Irimia & Partners will promptly delete any information regarding personal data it comes into contact with accidentally and without its intention, which is not necessary for fulfilling contractual obligations, and in no case does it assume any responsibility for the management and preservation of this data. Irimia & Partners is not the data controller in these cases.
Art. 6 Final Provisions
6.1 Irimia & Partners, a company established in accordance with the laws of Romania, exclusively operating in the field of intellectual property through its duly authorized IP attorneys, members of the Romanian National Chamber of Industrial Property Attorneys (CNCPIR), respects and applies the principles of the Code of Ethics of Industrial Property Attorneys in Romania, fulfilling all competence and morality conditions in their activity concerning all clients of Irimia & Partners, as well as the authorities, institutions, or other parties with whom they come into contact.
6.2 All IP attorneys, interns, or other employees of Irimia & Partners, or individuals with whom Irimia & Partners has collaborative relationships, undertake to respect the agency’s policy on the protection of personal data under its management and protection. These individuals do not have access or have limited access to the personal data covered by this Privacy Policy.
6.3 Irimia & Partners updates this Privacy Policy from time to time as our practices in the field of intellectual property evolve or as a result of legal changes. Please periodically review this Privacy Policy to stay informed about how we protect your personal data.